Online board meetings are a convenient and efficient way for nonprofits to conduct business. However, just like any meeting, the productivity of an online board meeting can be affected by various factors. This article outlines how to make virtual board meetings more efficient and common pitfalls you should avoid.
Unengagement
Many nonprofit boards struggle to keep attendees from remote locations engaged during meetings. This is especially true when you’ve changed from face-toface meetings to remote sessions. Meetings can be impacted by low participation If your board members aren’t accustomed to communicating via video, or if they are struggling with the technology itself.
Committee reports are typically the least entertaining items on the agenda, and it is difficult to get people to engage in discussion of them during a virtual meeting. To combat this, encourage your committee members to include a question or request for feedback from the board in their reports.
Inadequate meeting minutes
Your board’s designated minute-takers have the responsibility of ensuring that every critical discussion and decision in the virtual meetings are documented in a clear manner. They should avoid describing personal opinions or informal discussions, and aim software for corporations for a balance between clarity and thoroughness. It is essential to record your minutes verbatim and have an organized system for storing all documents in a secure manner including governing documents and financial reports. This will prevent confusion and increase accountability.
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