The software for your data room is a unique due diligence tool that offers structure, organization and a user-friendly interface to a complicated and protracted process. When it comes to M&As, tenders, and capital raisings, as well as other corporate events, many documents must be reviewed in order to make a decision. The process of combining all this information is time-consuming and is prone to errors.
Fortunately, there are many key features that can help to make the review process more efficient. One of the most helpful features is a powerful Q&A feature which allows you to add comments, questions, and answers in real-time for all documents in a data room. Other security features include fence view, screen locking and encryption. These options will help prevent unauthorised access and decrease the chance that cyberattacks, or breaches could occur once sensitive information leaves your company’s firewall.
Granular permission settings are yet another important feature. They can be applied to roles, folders and documents. You may want to restrict the downloading or viewing of spreadsheets only to a select group of users, and let them make notes.
If you need more advanced features, search for a provider that offers customisable security controls. For example, iDeals allows you to add a custom-designed watermark to every document and to set multiple user permissions including «view only» modes, fence view screen blocking remote wipe, and up to eight levels of document access control. It also includes yourdataroom.org redaction, and it supports a variety of languages.
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